Premier Foods is a major name in UK food manufacturing, with well-known brands including Mr Kipling, Bisto, and Sharwood's. Their operations depend on detailed documentation for every production batch, covering ingredients, processes, and compliance checks.
For more than a decade, Microform has supported Premier Foods with a reliable and scalable document management solution that helps maintain accuracy, compliance, and operational efficiency.
The partnership has focused on turning high-volume paper-based records into a secure, searchable, audit-ready digital archive.
/ The Challenge
How do you manage vast volumes of production and compliance documentation in a way that supports fast retrieval, reduces paper dependence, and keeps records immediately available for audits and inspections?
Documentation challenge
Premier Foods needed to manage large volumes of physical logbooks containing batch information, ingredient records, production details, and compliance data. Retrieving these records quickly was especially important during audits, quality inspections, and internal reviews.
- High-volume paper documentation generated through manufacturing operations
- Time-consuming storage and retrieval of physical records
- Need for fast access during audits and quality inspections
- Growing demand for a secure, searchable, future-proof solution
Microform solution
Microform developed a tailored digitisation and document management service that has evolved alongside Premier Foods' requirements, helping convert physical logbooks into structured digital records.
- Ongoing digitisation of thousands of physical logbooks
- High-quality scanning and indexing for accurate retrieval
- Text-searchable digital records for batch, ingredient, and compliance searches
- Structured archive built for long-term operational use
Compliance-ready access
The resulting archive gives Premier Foods quick and dependable access to the information they need, making regulatory response and internal review more efficient.
- Immediate retrieval of specific production and compliance records
- Improved accuracy through reduced manual handling
- Digital archive always accessible for audits and inspections
- Reduced reliance on paper storage for operational records
/ Long-term benefits
Improved efficiency
Document retrieval times have been dramatically reduced.
Improved accuracy
Digital records reduce the risk of manual error and lost paperwork.
Enhanced compliance
Records remain accessible, up to date, and ready for audit.
Reduced paper reliance
Physical storage needs have been significantly reduced.
/ Outcome
For over a decade, Microform has supported Premier Foods by digitising logbooks and creating a secure, searchable archive that improves efficiency, maintains compliance, and protects critical business records. The partnership shows the value of a consistent, technology-led approach to document management in the food manufacturing sector.